Emerald Coast Technical College Refund Policy
for both campuses
for both campuses
Refund Policy
A full refund of appropriate tuition and lab fees for persons who fail to enter a CTE program will be made within 45 days (about 1 and a half months) of the student’s failure to enter the program/period start date. Withdrawals after three class meetings or five calendar days following the initial class meeting for the term will result in no refund of tuition. No refund is available for payments related to books, registration, and testing fees. No refunds will be issued for continuing workforce education or community education programs after two class meetings. Retention of tuition and fees collected in advance for a student who does not commence class will not exceed $100.00.
In general, students will not be charged tuition and fees for classes officially dropped before the published drop deadline each term/period. Students who completely withdraw from all classes before the start of classes or after the first official day and before the fifth official day of class will be issued a complete refund of tuition, unused lab fees, and unused supply fees. Students whose classes are canceled will be issued a complete refund of tuition and any paid lab, unused supply fees, and books that are in original packaging/new condition. Registration and testing fees are not refundable.
Refunds are issued without requiring a request from the student after all their financial obligations to Emerald Coast Technical College are cleared. For students who have received scholarships or other financial aid (e.g., community-based scholarships, institutional scholarships), approved refunds will be made in accordance with the wishes of the institution initially awarding the financial aid. Refunds will be processed by the business office of ECTC and the Walton County School District within 45 days (about 1 and a half months) of the last day of attendance if written notification has been provided by the student, or from the date ECTC terminates the student or determines the student to be withdrawn.
Any credit balances from a period resulting from a change in a course scheduled before the last day to drop a course will be applied to the current registration term. For example, a student who enrolls in patient care technician and then enrolls in practical nursing may withdraw from patient care technician within the prescribed drop period and have the tuition and fees previously credited to patient care technician subsequently credited to practical nursing.
NOTE Any student who wishes to withdraw from a class must do so officially through a formal process which includes a meeting with the Student Services Dean to sign the appropriate paperwork. No refunds will be considered unless the withdrawal is official.
Return of Title IV Funds Policy
When students who have been awarded Title IV financial aid withdraw from, are administratively withdrawn from, or discontinue attendance in all PSAV credit classes/programs before completing 60 percent of the hours for the term/period in which they are enrolled and charged, the student may be required to return a portion of the financial aid received. A Return of Title IV Funds (R2T4) calculation must be performed to determine the amount of unearned funds the student and/or school must return to the appropriate financial aid program. The unearned portion is calculated based on the percentage of the clock hours the student was scheduled to have completed as of the withdrawal date; i.e., the clock hours scheduled to have been completed is divided by the total clock hours in the term/period. If this calculation yields a result greater than 60%, the student will be considered to have earned the total award (100%). In the event that earned Title IV funds have not been disbursed as of the withdrawal date, the school will credit any current outstanding (unpaid) charges for educationally related expenses remaining on the student’s account as of the withdrawal date. ECTC may also apply up to $200.00 to prior year charges on the student’s account. These charges will be subtracted from the student’s post-withdrawal disbursement (PWD) of financial aid. Any remaining funds will be disbursed according to federal requirements. Funds included in the Title IV Return of Funds process include unsubsidized Federal Stafford Loans, Subsidized Federal Stafford Loans, Federal Perkins Loans, Federal PLUS Loans, Federal Pell Grants, Federal Supplemental Opportunity Grants (FSEOG), and other Federal programs/grants. Students who incur a liability of over $50.00 for Return of Title IV funds will be notified by the financial aid department. Students who do not return the required funds within the specified time period (usually 45 days) or enter into a repayment agreement with the U.S. Department of Education, can lose Title IV eligibility. Emerald Coast Technical College is currently participating in the following Title IV Programs: Pell Grant as determined from ECTC official attendance records, the withdrawal date used in calculating the portion of unearned financial aid to be returned is the last day of attendance in an approved and eligible PSAV career education program at ECTC. Continuing workforce education courses, community education courses, adult general education courses and programs (adult high school, adult basic education, applied academics for adult education, and remedial courses) are not eligible for Title IV assistance and are not considered as approved PSAV courses for determining this calculation. Students who are receiving Title IV financial aid should contact the Office of Financial Aid prior to withdrawing from or discontinuing attendance in any or all classes. Students are encouraged to use available support services to help them achieve successful program completion.
A full refund of appropriate tuition and lab fees for persons who fail to enter a CTE program will be made within 45 days (about 1 and a half months) of the student’s failure to enter the program/period start date. Withdrawals after three class meetings or five calendar days following the initial class meeting for the term will result in no refund of tuition. No refund is available for payments related to books, registration, and testing fees. No refunds will be issued for continuing workforce education or community education programs after two class meetings. Retention of tuition and fees collected in advance for a student who does not commence class will not exceed $100.00.
In general, students will not be charged tuition and fees for classes officially dropped before the published drop deadline each term/period. Students who completely withdraw from all classes before the start of classes or after the first official day and before the fifth official day of class will be issued a complete refund of tuition, unused lab fees, and unused supply fees. Students whose classes are canceled will be issued a complete refund of tuition and any paid lab, unused supply fees, and books that are in original packaging/new condition. Registration and testing fees are not refundable.
Refunds are issued without requiring a request from the student after all their financial obligations to Emerald Coast Technical College are cleared. For students who have received scholarships or other financial aid (e.g., community-based scholarships, institutional scholarships), approved refunds will be made in accordance with the wishes of the institution initially awarding the financial aid. Refunds will be processed by the business office of ECTC and the Walton County School District within 45 days (about 1 and a half months) of the last day of attendance if written notification has been provided by the student, or from the date ECTC terminates the student or determines the student to be withdrawn.
Any credit balances from a period resulting from a change in a course scheduled before the last day to drop a course will be applied to the current registration term. For example, a student who enrolls in patient care technician and then enrolls in practical nursing may withdraw from patient care technician within the prescribed drop period and have the tuition and fees previously credited to patient care technician subsequently credited to practical nursing.
NOTE Any student who wishes to withdraw from a class must do so officially through a formal process which includes a meeting with the Student Services Dean to sign the appropriate paperwork. No refunds will be considered unless the withdrawal is official.
Return of Title IV Funds Policy
When students who have been awarded Title IV financial aid withdraw from, are administratively withdrawn from, or discontinue attendance in all PSAV credit classes/programs before completing 60 percent of the hours for the term/period in which they are enrolled and charged, the student may be required to return a portion of the financial aid received. A Return of Title IV Funds (R2T4) calculation must be performed to determine the amount of unearned funds the student and/or school must return to the appropriate financial aid program. The unearned portion is calculated based on the percentage of the clock hours the student was scheduled to have completed as of the withdrawal date; i.e., the clock hours scheduled to have been completed is divided by the total clock hours in the term/period. If this calculation yields a result greater than 60%, the student will be considered to have earned the total award (100%). In the event that earned Title IV funds have not been disbursed as of the withdrawal date, the school will credit any current outstanding (unpaid) charges for educationally related expenses remaining on the student’s account as of the withdrawal date. ECTC may also apply up to $200.00 to prior year charges on the student’s account. These charges will be subtracted from the student’s post-withdrawal disbursement (PWD) of financial aid. Any remaining funds will be disbursed according to federal requirements. Funds included in the Title IV Return of Funds process include unsubsidized Federal Stafford Loans, Subsidized Federal Stafford Loans, Federal Perkins Loans, Federal PLUS Loans, Federal Pell Grants, Federal Supplemental Opportunity Grants (FSEOG), and other Federal programs/grants. Students who incur a liability of over $50.00 for Return of Title IV funds will be notified by the financial aid department. Students who do not return the required funds within the specified time period (usually 45 days) or enter into a repayment agreement with the U.S. Department of Education, can lose Title IV eligibility. Emerald Coast Technical College is currently participating in the following Title IV Programs: Pell Grant as determined from ECTC official attendance records, the withdrawal date used in calculating the portion of unearned financial aid to be returned is the last day of attendance in an approved and eligible PSAV career education program at ECTC. Continuing workforce education courses, community education courses, adult general education courses and programs (adult high school, adult basic education, applied academics for adult education, and remedial courses) are not eligible for Title IV assistance and are not considered as approved PSAV courses for determining this calculation. Students who are receiving Title IV financial aid should contact the Office of Financial Aid prior to withdrawing from or discontinuing attendance in any or all classes. Students are encouraged to use available support services to help them achieve successful program completion.
